Sales are picking up, but backend operations like order processing, production planning and updating inventory are starting to slow you down.

Hiring someone full-time would help, but it’s a big commitment and doesn’t provide immediate results.

That’s why brands like Actual Veggies are turning to AI agents as a way to boost their productivity without changing workflows or adding headcount. 

Sponsored by Kaizntree, which helps you track inventory, automate reporting, and optimize profitability. Investing in the right systems now will save you time, money, and stress down the road.

What are AI Agents?

An AI Agent is like an invisible team member that operates entirely in the background and handles one specific task from start to finish.

Rather than forcing you to change systems or processes, AI Agents fit into your existing tools which makes them easy to set-up.

They deliver immediate results, adapt based on feedback, and take only a fraction of the time and cost it would take to hire and train someone for the same work.

What AI Agents Can Do

AI agents are designed to take over the repetitive, manual tasks that eat up your team’s time. 

Here are some examples of what they can handle:

• Order Intake: Standardising and Populating Wholesale Orders Received Via Email into your System of Record

The AI agent extracts the necessary data from a PDF or email then populates everything into the specified tab on your Google Sheet or inventory platform.

• System Syncing: Populating Orders from SPS Commerce into Google Sheets

The AI Agent pulls orders from SPS Commerce, standardises the data then populates everything into the specified Google Sheet. 

• Formatting and Data Cleanup: Standardising Data Received from Distributors that use Different Product Names

The AI agent standardizes the naming conventions, converts kilograms into pounds (or cases into units), tags the lot numbers, and enters the clean data into your specified system.

More sophisticated agents can be configured to work together, automating multi-step workflows with minimal input from you. These include:

• Coordinating Production Runs with Suppliers and Co-Manufacturers

Situation: You’re preparing for a granola bar production run next week and need to coordinate with your ingredient suppliers and co-manufacturer.

New Workflow: The AI agent takes production coordination off your plate by drafting the emails you’d normally write while using your tone and language. It tells you exactly how much of each raw material to order, confirms production dates, updates suppliers, and reminds you when it’s time to follow up. No more tracking timelines or digging through old threads. You just review, tweak if needed, and send.

Impact: You review and approve emails instead of writing them. No missed steps or forgotten reorders.

• Recommending Stock Movements Across Warehouses based on Sales Data and Expiration Dates

Situation: You’re selling on Amazon FBA, but most of your product is in a regional 3PL.

New Workflow: The agent monitors weekly sales velocity by channel, checks current stock and expiration dates at each warehouse, and recommends a transfer of 200 units from your East Coast 3PL to Amazon’s prep center. It drafts the warehouse request email you’d usually send and flags it for your review.

Impact: Smarter stock allocation, no guesswork, and less waste due to expiration.

What this means for founders and operators

You didn’t start your brand to spend afternoons managing spreadsheets or chasing logistics. But those things have to get done and done right.

AI agents make that possible without adding headcount. They work inside tools you already use like Google Sheets, QuickBooks, Shopify, Amazon, inventory systems, WMS platforms and they adapt to your workflow without adding any additional layers of complexity.

Instead of logging into five tools or hiring an ops coordinator, you can delegate the work that slows you down quietly, reliably, and in the background.

Curious to Implement AI Agents in Your Business?

If this sounds like the kind of automation your brand needs, Kaizntree offers a free consultation to help you get started. 

Brands come to Kaizntree with a specific workflow in mind, like processing wholesale orders, and their team sets up an AI agent to fully automate it.

If you want to explore what this could look like for your brand:

👉 Book a time with Kaizntree